User Management
Updated November 2024
Add staff members, set permissions, and manage user roles in Fieldspace.
Overview
Manage who has access to your Fieldspace account and what they can do. Add staff members with appropriate permissions for their role.
Adding Users
To add a new staff member:
- Go to Settings → Team
- Click "Invite User"
- Enter their email address
- Select their role
- Click "Send Invite"
They'll receive an email to create their account and join your team.
User Roles
Built-in roles:
- Owner - Full access, can manage billing and transfer ownership
- Admin - Full access except billing and ownership transfer
- Manager - Manage bookings, members, and facilities
- Staff - View calendar and create bookings only
- View Only - Read-only access to calendar and reports
Permissions
Custom permission areas:
- Bookings (view, create, edit, delete)
- Members (view, manage, billing)
- Facilities (view, configure)
- Payments (view, process refunds)
- Reports (view, export)
- Settings (view, modify)
Deactivating Users
When someone leaves:
- Go to their user profile
- Click "Deactivate"
- Their access is immediately revoked
- Activity history is preserved
- Reactivate later if needed