Recurring Reservations

Overview

Recurring reservations allow you to create bookings that repeat on a schedule. This is perfect for:

• Weekly tennis lessons or coaching sessions
• League games that happen every week
• Regular practice times for teams
• Monthly events or tournaments

When you create a recurring booking, Fieldspace automatically generates all future occurrences based on your specified pattern, saving you time and ensuring consistent scheduling.

Creating Recurring Bookings

To create a recurring booking:

1. Start creating a new booking as usual
2. Toggle the "Recurring" option
3. Select your recurrence pattern
4. Set an end date or number of occurrences
5. Review the generated dates
6. Confirm the booking

Recurrence Patterns

Fieldspace supports several recurrence patterns:

• Daily - Repeats every day or every X days
• Weekly - Repeats on selected days of the week
• Bi-weekly - Repeats every two weeks
• Monthly - Repeats on the same date or day (e.g., first Monday)
• Custom - Create your own pattern

For weekly bookings, you can select multiple days. For example, a tennis league might book courts every Tuesday and Thursday.

Managing a Series

Recurring bookings are grouped into a series. You can view all occurrences in a series by clicking on any booking and selecting "View Series".

Editing a Single Occurrence

To change just one occurrence without affecting the rest of the series:

1. Click on the specific booking
2. Select "Edit This Occurrence"
3. Make your changes
4. Save

This creates an exception in the series. The modified booking will show an indicator that it differs from the regular pattern.

Editing the Entire Series

To change all future occurrences in the series:

1. Click on any booking in the series
2. Select "Edit Series"
3. Choose whether to update all occurrences or only future ones
4. Make your changes
5. Save

Changes to time, court, or duration will update all selected occurrences. Past bookings are not affected.

Handling Conflicts

When creating a recurring booking, Fieldspace checks for conflicts across all occurrences. If conflicts are found:

• You'll see a list of conflicting dates
• You can skip those dates and book the rest
• You can choose an alternate court for conflicting times
• You can cancel and resolve conflicts manually

For leagues and lessons, we recommend setting up recurring bookings well in advance to secure your preferred times.

Billing for Recurring Bookings

You have several options for billing recurring bookings:

• Pay per booking - Charge for each occurrence individually
• Monthly invoice - Bill all bookings at the end of each month
• Prepay series - Collect payment for the entire series upfront
• Include in membership - Cover with membership benefits

Billing preferences can be set per customer or configured as defaults for different booking types.