Invoicing

Overview

Not everything gets paid at booking time. Corporate accounts, recurring lessons, monthly membership fees—sometimes you need to send an invoice. Fieldspace handles this for you, either automatically or whenever you need to bill someone.

Creating Invoices

Need to bill someone for something custom? Create a manual invoice:

1. Go to Payments → Invoices
2. Click "Create Invoice"
3. Pick the customer
4. Add line items—description and amount for each thing you're billing
5. Set when it's due
6. Send it off

They get an email with the invoice and a link to pay online. You see when they open it and when they pay.

Automatic Invoicing

The real time-saver is automatic invoicing. Set it up once and let Fieldspace handle the billing:

• Memberships — Monthly or annual fees get invoiced automatically at the start of each billing cycle
• Booking batches — Invoice all of a customer's bookings from the past month at once
• Recurring bookings — Weekly lessons or league sessions billed together

Configure your automatic invoicing preferences in Settings → Billing. You can set which customers get invoiced vs. pay at booking, when invoices go out, and what triggers automatic billing.

Payment Collection

Every invoice includes a "Pay Now" link that takes them to a secure payment page:

• Accept credit cards and bank transfers
• Automatic reminders for overdue invoices (you set the timing)
• Partial payments work if you allow them
• Late fees can be added automatically if you configure them

Most people pay within a day or two of receiving the invoice. The ones who don't get reminded automatically—no more awkward follow-up emails from you.

Invoice Customization

Make your invoices look professional and match your brand:

• Add your logo and business info
• Match your brand colors
• Custom footer text for payment terms, policies, or notes
• Add custom fields if you need them

These invoices go out with your name on them. They should look like they came from you, not from some generic software.