Quick Start Guide

Before You Begin

Before setting up Fieldspace, it helps to have the following information ready:

• Your facility name and address
• A list of courts, fields, or spaces you want to manage
• Your operating hours
• Basic pricing information (hourly rates, membership fees, etc.)

Don't worry if you don't have everything finalized—you can always update these details later.

Step 1: Create Your Account

Getting started with Fieldspace takes just a few clicks:

1. Click the "Get Fieldspace" button in the navigation
2. Enter your email address and create a password
3. Provide your facility name and basic contact information
4. Verify your email address by clicking the link we send you

Once verified, you'll be taken to your new Fieldspace dashboard where you can begin setting up your facility.

Step 2: Add Your First Facility

Now it's time to add the spaces you want to manage:

1. From your dashboard, click "Add Facility"
2. Enter the facility name (e.g., "Main Tennis Courts")
3. Add individual courts or spaces within the facility
4. Set the capacity and any special equipment or amenities
5. Upload photos to help members identify the space (optional)

You can add multiple facilities if you manage more than one location. Each facility can have its own set of courts, availability rules, and pricing.

Step 3: Set Availability

Define when your facilities are available for booking:

1. Select a facility and click "Availability"
2. Set your regular operating hours for each day of the week
3. Add any blackout dates (holidays, maintenance, etc.)
4. Configure booking windows (how far in advance people can book)
5. Set minimum booking duration if needed

Your availability settings can be customized per facility or applied globally across all your spaces.

Step 4: Create Your First Booking

Let's make your first booking to see how it works:

1. Click "New Booking" from the dashboard or calendar view
2. Select the facility and specific court or space
3. Choose the date and time slot
4. Enter the customer's name and contact information
5. Add any notes or special requests
6. Click "Confirm Booking"

The booking will appear on your calendar, and if you've enabled notifications, a confirmation email will be sent to the customer automatically.

Step 5: Invite Your Team

Add staff members so they can help manage bookings:

1. Go to Settings → Team
2. Click "Invite Team Member"
3. Enter their email address
4. Select their role (Admin, Manager, or Staff)
5. Click "Send Invite"

Team members will receive an email invitation to join your Fieldspace account. You can customize permissions for each role to control what actions they can take.

Next Steps

Congratulations! You've completed the basic setup. Here's what to explore next:

• Set up memberships - Create membership tiers to offer discounted rates and priority booking to regular customers.
• Enable online payments - Connect your payment processor to accept credit cards and process payments automatically.
• Customize notifications - Set up booking confirmations, reminders, and cancellation notices.
• Configure your booking portal - Customize your public-facing booking page with your branding and share it with customers.