Account Setup

Organization Settings

Your organization settings define the basic information about your facility that appears throughout Fieldspace and in communications with your members.

To update your organization settings:

1. Navigate to Settings → Organization
2. Update your organization name, address, and contact information
3. Set your timezone to ensure accurate booking times
4. Configure your default currency for payments
5. Click "Save Changes"

Branding

Customize the look and feel of your member portal and notifications to match your brand:

• Logo - Upload your logo to appear on the booking portal, emails, and invoices. Recommended size: 200x60 pixels.
• Primary color - Choose a color that matches your brand. This will be used for buttons, links, and accents.
• Favicon - Upload a small icon to appear in browser tabs.
• Custom domain - Use your own domain for the booking portal (e.g., book.yourfacility.com).

Team Management

Add team members to help manage your facility. Each team member can have different permissions based on their role.

To add a new team member:

1. Go to Settings → Team
2. Click "Invite Team Member"
3. Enter their email address and select their role
4. Click "Send Invite"

Team members will receive an email invitation with a link to create their account and join your organization.

Roles & Permissions

Fieldspace offers three built-in roles:

• Admin - Full access to all features including billing, team management, and settings.
• Manager - Can manage bookings, members, and facilities but cannot access billing or change organization settings.
• Staff - Can view the calendar and create bookings but cannot modify settings or access reports.

Security Settings

Protect your account with these security features:

• Two-factor authentication (2FA) - Require a second form of verification when logging in. We support authenticator apps and SMS.
• Session management - View and revoke active sessions across devices.
• Password requirements - Set minimum password strength requirements for all team members.
• Login history - Review recent login attempts and identify suspicious activity.

Billing & Subscription

Manage your Fieldspace subscription and payment methods:

• Current plan - View your plan details and usage
• Upgrade/downgrade - Change your plan at any time. Changes take effect at the start of your next billing cycle.
• Payment method - Add or update your credit card
• Invoices - Download past invoices for your records