Account Setup

Organization Settings

This is the basic info about your business—your name, address, timezone, that kind of thing. It shows up in emails to customers, on invoices, and on your public booking page.

To update it:

1. Head to Settings → Organization
2. Fill in your organization name, address, and contact info
3. Double-check your timezone (this one's important—more on that below)
4. Set your currency for payments
5. Hit "Save Changes"

Branding

Make Fieldspace look like it's part of your business, not some third-party tool. Here's what you can customize:

• Logo — Shows up on your booking portal, in emails, and on invoices. Aim for around 200x60 pixels for best results.
• Primary color — Pick something that matches your brand. We'll use it for buttons, links, and accents throughout.
• Favicon — That tiny icon in browser tabs. Nice touch if you've got one.
• Custom domain — Instead of booking on fieldspace.co/yourfacility, use your own domain like book.yourfacility.com. Looks more professional.

Team Management

Unless you're a one-person show, you'll want to add your team so they can help manage bookings. Each person gets their own login and permissions based on their role.

Adding someone is quick:

1. Go to Settings → Team
2. Click "Invite Team Member"
3. Enter their email and pick a role
4. Click "Send Invite"

They'll get an email with a link to set up their account. Once they're in, they can start using Fieldspace right away.

Roles & Permissions

We keep it simple with three roles:

• Admin — Full access to everything, including billing and team management. This is you, and maybe one or two other people you really trust.
• Manager — Can handle day-to-day operations: bookings, members, facilities. Can't touch billing or change account settings. Good for your operations lead.
• Staff — Can view the calendar and create bookings, but that's about it. Perfect for front desk folks or part-time help.

Security Settings

Your account has customer data and payment info in it. Worth taking a few minutes to lock it down:

• Two-factor authentication — Adds a second step when logging in (usually a code from an app on your phone). Takes 10 extra seconds but makes your account way harder to hack. Strongly recommended for Admin accounts.
• Session management — See everywhere you're logged in and kick out any sessions you don't recognize. Handy if you logged in on a shared computer and forgot to log out.
• Password requirements — Set rules for how strong passwords need to be. Your staff might grumble, but "password123" isn't doing anyone any favors.
• Login history — See recent login attempts. If you spot something suspicious, you'll know to investigate.

Billing & Subscription

Everything about your Fieldspace plan lives under Settings → Billing:

• Current plan — What you're on and how much you're using
• Upgrade or downgrade — Change plans whenever you need. If you upgrade mid-cycle, we prorate it so you're not paying twice for anything.
• Payment method — Update your card if you need to
• Invoices — Download past invoices for your accountant or taxes

We bill monthly at the start of each cycle. No surprises, no hidden fees. What you see on the pricing page is what you pay.